Minutes - June 5, 2006

Posted June 20, 2006 at 10:03 AM, Filed Under: Minutes

I. CALL MEETING TO ORDER - The June 5, 2006 meeting of the BCA Board of Directors was called to order by President Whitfield at 7 PM in the meeting room of Brandermill Woods, 14311 Brandermill Woods Trail, Midlothian, VA 23112. President Whitfield, Directors Bradner, Epps, Gibbons, Livingston, and Reamy, Community Manager Pritz and recorder Judy Agee were present. Director Cook was absent.

II. MEMBER VOICE – No members were present.

III. MOTION TO APPROVE MINUTES – May 1, 2006 and May 15, 2006 -
MOTION: Director Bradner moved to approve the minutes of the May 1, 2006 meeting, as amended.
MOTION SECONDED: Director Reamy.
MOTION CARRIED: Unanimously

MOTION: Director Bradner moved to approve the minutes of the May 15, 2006 meeting, as amended.
MOTION SECONDED: Director Epps.
MOTION CARRIED: Unanimously

IV. PRESIDENT’S COMMENTS – President Whitfield wanted the record to reflect that the board had a moment of silence for the recent loss of Wendy Parker’s son, Todd.
-Dr. Tony Giordano presented the board’s position on the concerns of restricting noise at Celebrations to the Chesterfield County Board of Supervisors meeting on May 24th regarding the proposed conditional use permit. The board of supervisors voted to remove the three-year life of the permit and granted the operator James Thacker or his immediate family operation of the facility until the property is sold outside the immediate family, or until some portion of the property is rezoned for residential development.
-Community Manager Pritz and former BCA President Tony Giordano were recognized for their contributions to the Brandermill community at the May 24th meeting of the Chesterfield County Board of Supervisors.
-A breakfast meeting is scheduled on June 8th for the board and members of the Chesterfield County administration to discuss road maintenance and schools and other subjects affecting the Brandermill community.


V. TREASURER’S REPORT – Director Reamy reported the April financials are on track with the budget. He and Community Manager Pritz will review the budget schedule and cycle, which will be reviewed at the next board meeting.

VI. MANAGER’S REPORT - Community Manager Pritz highlighted her written report. The pools are open and the memberships are now at 501. The board is invited to check the buffer area that was approved for restoration in Harbour Hill, which has now grown in and provides a filtered view. The BCA office summer hours: Monday – Thursday 7:30 AM – 6 PM, and Friday 8 AM – 12 Noon - are working out very well, including the phone coverage on Friday afternoon which averaged 25 calls with no complaints regarding the schedule change during the first week.

VII. POOL COMMITTEE SUGGESTIONS FOR UNIVERSAL PAY – The Pool Committee suggested that BCA residential and commercial members complete a survey to gather feedback on the prospect of universal pool membership with a nominal increase of $20 per quarter. The current family membership to the three Brandermill pools is $435 for the 2006 pool season. It was the consensus of the board to include the survey in the July 1st assessment billing statements. The board will pursue this option further depending on the responses received.

VIII. COMMITTEE CHARTERS – The BCA Committee Charters will be reviewed at the next board meeting.

IX. CVS TRAFFIC STUDY – The board reviewed the traffic study requested from Dale Totten with VDOT, which was completed in conjunction with the proposed CVS on the northwest quadrant of the intersection of Genito and Charter Colony Roads.

X. MARINA RULE CHANGE – A proposed change to the Brandermill Marina Rules & Regulations was discussed regarding joint owners being added mid-term to the original lease agreement. Situations have developed where the original lease owner relinquishes his membership and the joint owner, no matter how long they have been part of the lease, retain usage of the slip. This practice is unfair to the people who have been on the waiting list for an extended period of time. Community Manager Pritz will develop wording for the ruling, which will be presented at the next board meeting.


XI. PROPOSED TOWNHOUSES AT BRANDERMILL COUNTRY CLUB – The board reviewed the proposal for new construction of up to 50 townhouses on land owned by Brandermill Country Club. These plans have received preliminary review by the BCA Architectural Review Board, and involve removing 12 tennis courts and a rear parking lot between the club and Muirfield Green. A sub-association would be formed to maintain the common areas.

XII. EXECUTIVE SESSION
MOTION: Director Reamy moved to enter into executive session at 9:15 PM for the purpose of discussing a personnel and legal matter.
MOTION SECONDED: Director Bradner.
MOTION CARRIED: Unanimously

XIII. RETURN TO OPEN SESSION
MOTION: Director Epps moved to return to open session.
MOTION SECONDED: Director Bradner.
MOTION CARRIED: Unanimously

No action was taken in executive session.

XIV. ADJOURNMENT
MOTION: Director Epps moved to adjourn the June 5, 2006 Board of Director’s meeting at 10 PM.
MOTION SECONDED: Director Reamy.
MOTION CARRIED: Unanimously


Submitted by:


___________________________________ _______________________________
Jane Pritz, CMCA®, AMS® Worth Whitfield, President
Community Manager/Secretary Board of Directors
Brandermill Community Assoc., Inc. Brandermill Community Assoc., Inc.