Minutes - July 2, 2007

Posted September 10, 2007 at 1:20 PM, Filed Under: Minutes

I. CALL MEETING TO ORDER – The July 2, 2007 meeting of the BCA Board of Directors was called to order by President Reamy at 7 PM in the meeting room of Brandermill Woods, 14311 Brandermill Woods Trail, Midlothian, VA 23112. President Reamy, Directors Bradner, Cook, Epps, Guthrie, Livingston and Rowe, Community Manager Pritz and Recorder Judy Agee were present.

II. MEMBER VOICE – There were no speakers.

III. GENERAL ASSEMBLY NEW LAW UPDATE – Senator Steve Martin – Senator Steve Martin attended the meeting and gave an overview of legislation passed by the Virginia General Assembly, which went into effect July 1st. Several board members expressed their concerns regarding transportation issues.

IV. MOTION TO APPROVE MINUTES – June 18, 2007 -
MOTION: Director Bradner moved to approve the minutes of the June 18, 2007 meeting, as amended.
MOTION SECONDED: Director Guthrie.
MOTION CARRIED: Directors Reamy, Bradner, Livingston, Rowe, Guthrie and Epps approved. Director Cook abstained.

V. PRESIDENT’S COMMENTS – President Reamy reported that Art Warren contacted him with good news that the construction of the new Clover Hill High School has been fully funded and the construction contract has been awarded.

VI. MANAGER’S REPORT – Community Manager Pritz highlighted her written report. Paul Smith, Harbor Dredge & Dock, will provide quotes to relocate the marina to Sunday Park at the August 6th board meeting. Mr. Smith will assist with placing markers in the Swift Creek Reservoir to identify the location of the marina on the lake. An article will be included in The Village Mill regarding recurring events of vandalism and possible trespassing by non-Brandermill residents at the Harbour Pointe dock, and will include a reminder for Brandermill residents that swimming from BCA open space is not permitted. All incidents should be reported to the police.

VII. ROLE OF THE NRC – President Reamy stated he has several concerns regarding the lack of communication between the NRC and the Board of Directors. John Hughes and Grant Miller represented the NRC at the meeting and stated they will provide information regarding the activities of the NRC in the future. As the NRC liaison to the Brandermill board Grant Miller will contact Director Epps regarding future meetings held by the NRC in a timely manner. The NRC has scheduled a meeting for all association members on July 10th at Brandermill Woods beginning at 7PM to review the plans for the new Clover Hill High School, presented by Dianne Pettitt, Clover Hill School District Representative and the zoning amendment for BCA open space, presented by Russ Gulley, Chesterfield County Planning Commissioner. John Hughes stated the next NRC meeting will be held in September and he will contact Director Epps with information regarding the meeting.

Director Epps left the meeting.

VIII. MAILBOX QUANTITIES 2006/2007 – Community Manager Pritz reported that 92 complete mailboxes were installed by the BCA in 2006 and 45 have been installed in 2007 to date at $95 each. Vern Akins will provide complete mailbox construction and installation for $150 and will provide mailbox parts as needed. The board agreed not to subsidize the cost of the mailboxes.
MOTION: Director Livingston moved to outsource all mailbox construction and installation to Vern Akins at the price indicated beginning August 1, 2007.
MOTION SECONDED: Director Guthrie.
MOTION CARRIED: President Reamy, Directors Bradner, Cook, Guthrie, Livingston, and Rowe approved. Director Epps was absent.

IX. REVIEW OF 2007/2008 PRIORITIES WORKSHOP – President Reamy reported that a Saturday half-day workshop will be scheduled in July or August to focus on implementing goals that will have the highest impact on the community. Board members will notify Community Manager Pritz with their availability for the workshop. President Reamy stated he will narrow down the list of priorities to approximately fifteen that he feels can be achieved and will email them to the board.

X. EXECUTIVE SESSION–
MOTION: Director Cook moved to enter into executive session at 9:15 PM to discuss contractual and personnel issues.
MOTION SECONDED: Director Guthrie.
MOTION CARRIED: Unanimously

Director Epps returned to the meeting.

XI. RETURN TO OPEN SESSION –
MOTION: Director Epps moved to return to open session.
MOTION SECONDED: Director Bradner.
MOTION CARRIED: Unanimously

MOTION: Director Livingston moved with respect to the warrant in debt filed by MacKenzie-McGrail to authorize the Community Manager to pursue the predetermined litigation strategy.
MOTION SECONDED: Director Guthrie.
MOTION CARRIED: Unanimously
MOTION: Director Livingston moved to authorize President Reamy to respond to a resident complaint.
MOTION SECONDED: Director Epps.
MOTION CARRIED: Unanimously

XII. ADJOURNMENT -
MOTION: Director Epps moved to adjourn the July 2, 2007 Board of Directors meeting at 10:10 PM.
MOTION SECONDED: Director Bradner.
MOTION CARRIED: Unanimously


Submitted by:


___________________________________ _______________________________
Jane Pritz, CMCA®, AMS® Ryland Reamy, President
Community Manager/Secretary Board of Directors
Brandermill Community Assoc., Inc. Brandermill Community Assoc., Inc.