Minutes - September 7, 2010
Posted October 8, 2010 at 11:03 AM, Filed Under: MinutesBOARD OF DIRECTORS MEETING MINUTES
September 7, 2010
1. CALL REGULAR MONTHLY MEETING TO ORDER – The September 7, 2010 BCA Board of Directors meeting was called to order by President Joyce Rowe at 7 PM in the meeting room of Brandermill Woods, 14311 Brandermill Woods Trail, Midlothian, VA 23112. Directors Friedel, Guthrie, Hillman, Livingston, McGinniss, McLenagan, Assistant Community Manager Raimo and Recorder Judy Agee were present. Community Manager Jane Pritz was absent.
2. MEMBER VOICE - There were no speakers on issues not on the agenda.
3. MOTION TO APPROVE MINUTES – August 2, 2010
MOTION: Director Friedel moved to approve the minutes of the August 2, 2010 board meeting.
MOTION SECONDED: Director Hillman
MOTION CARRIED: Unanimously
4. PRESIDENT'S REPORT – President Rowe noted that she and Community Manager Pritz contacted Board of Supervisors member Art Warren and Director of Transportation John McCracken about the roundabout at the intersection of Old Hundred Road and Brandermill Parkway as suggested by the BCA board, which will be addressed at the September Board of Supervisors meeting. President Rowe has also contacted Superintendent of Schools Dr. Marcus Newsome regarding shifting school board funds allocated for a traffic light towards the construction of a roundabout.
- Director McLenagan reported that BCA staff Wendy Parker witnessed a driver on Brandermill Parkway not stopping when travelling through the Old Hundred Road/Brandermill Parkway intersection. Ms. Parker was recognized for contacting Chesterfield County representatives for assistance to have VDOT correctly position the stop signs at that intersection on Saturday, September 4th to avoid further traffic problems.
- President Rowe announced the BCA Employee Appreciation cookout has been set for October 1st, 1 - 3 pm, at Sunday Park Pavilion, and asked which board members could participate.
A. Director Reports -
1. Ethics Document - Director Friedel presented the proposed Code of Ethics and Standards of Conduct which defines rules and standards for all members of the board of directors, committees and staff, referred to as BCA personnel. He requested that this document be reviewed by all members involved and send their comments to Al Raimo for presentation at the October meeting.
- Director McLenagan expressed concern that the hydrilla continues to be widespread and whether the county's carp monitoring program is effective. He noted if the water level in Swift Creek Reservoir continues to drop it may provide an opportunity to look at alternative solutions to remove the hydrilla.
- Bob Malek, chair of the Reservoir Management Group (RMG), presented a handout to the board regarding the status of the hydrilla infestation in the reservoir and the responses to a survey sent to members of the RMG and other residents living in communities on the reservoir. Mr. Malek sent a list of questions and concerns to Director of Utilities Roy Covington on August 31st, to be forwarded to the county's consultant Dr. Ken Wagner. The RMG will set a meeting upon receipt of Dr. Wagner's response. Director Guthrie noted that the board will have an opportunity to review the board's concerns about the hydrilla issue with Board of Supervisors Chair Art Warren at the BCA meeting scheduled September 29th with county representatives.
- Director McGinniss reported that the Comprehensive Plan Steering Committee provided a copy of the draft land use plan map as of August 17, 2010, and that its next meeting is September 14th.
5. MANAGER’S REPORT – Assistant Community Manager Raimo reviewed several items from his and Community Manager Pritz' written reports. He stated reports were also included from Community Services and The Village Mill.
MOTION: Director Guthrie moved to approve the following new members to the Activities Committee: Donna Casey-Woodbridge Crossing, Erin McGlyn-Walker's Ferry, Karen Overall-Muirfield Green, Chris Schwarz-Whispering Oaks, Jan Tusing-Timber Ridge.
MOTION SECONDED: Director Hillman
MOTION CARRIED: Unanimously
6. COMMITTEE REPORTS
A. Community Character - Chair Dianne Cardea reported the committee revised the MPOC plans to update the landscaping at Hull Street Road front entrance down Old Hundred Road to Millridge Parkway at Court Ridge neighborhood to include the back entrance near Brandermill Woods.
MOTION: Director Guthrie moved that the board support the suggestion of the Community Character Committee's community cleanup effort to support the local elementary, middle and high schools.
MOTION SECONDED: Director Friedel
It was noted that community meetings could also be scheduled at the schools to share information about Brandermill's plans for approved MPOC projects.
MOTION CARRIED: Unanimously
B. MPOC - August 19th minutes attached.
C. Natural Resources - Chair Susan Smith reported the committee is preparing a survey to address shoreline erosion and silt buildup issues. She has contacted Scott Flanigan to provide engineering firms that can assist with this type of survey. She noted that a VCU professor and graduate students have been contacted to provide assistance.
D. NRC - First Vice Chair When Dee Morrison noted the NRC reps will assist with delivering BCA welcome packets to new residents. Ms. Morrison presented numerous resident responses regarding the new mailbox design. The next NRC meeting is scheduled September 26th.
7. MOTION TO APPROVE THE COMMERCIAL DESIGN STANDARDS
ARB Chair Andy Wyman and Architect Doug Greene were available to provide additional information regarding the revised Commercial Design Standards. Assistant Community Manager Raimo reported that the committee chairs reviewed these standards. He noted that the NRC reported that the neighborhood reps needed more time to share with members and the Marketing Committee suggested a commercial real estate developer review these standards.
MOTION: Director McLenagan moved to approve the Commercial Design Standards, as written.
MOTION SECONDED: Director Guthrie
It was noted that the standards provide guidelines that relate to each commercial area and that there is not an overall "Brandermill look." Mr. Greene noted an owner may request a review of any changes by the ARB and that the standards are not intended to dictate a particular style.
MOTION CARRIED: Unanimously
8. NEW MAILBOX DESIGN
A. Member Comment - The following members expressed their comments either in support of or opposed to the new mailbox design:
Mark Smith - Cove Ridge Place - presented his written comments in opposition to the change
Alice Dolezal - Long Shadow - she left message that she was not in favor of the change and that more member involvement was needed before board decision
Karen Gammons - Two Notch - NRC rep - noted comments from numerous residents who were opposed and one who was in support
Chuck Bryant - Planter's Wood - opposed
Richard Kury - Cove Ridge - NRC rep - noted 11 emails from residents who were opposed
Betsy Bolling - Fortune's Ridge - Community Character Committee member - supports
Chris Glaze - Woodbridge Crossing – questioned how cluster boxes for condos will be treated
Andy Wyman - Walnut Creek - supports
June Rayfield - Shallowford Landing - oppposed - submitted information for board review
Pat Goldberg - Northwich - opposed
Michelle Gittens - Shallowford Trace - NRC rep - contacted several neighbors who are opposed
Jeanne White - Fortune's Ridge - supports
Adrienne May - Winterberry Ridge - supports
Bob Pratt - Timber Ridge - opposed
Jim Morris - Nuttree Woods - opposed
Toni Stevens - Planter's Wood - opposed
Mamie McNeal - Planter's Wood - NRC chair - contacted several neighbors who are opposed
Christine Barnes - Sterling's Bridge - opposed
Dianne Cardea - Winterberry Ridge - Community Character Committee chair - supports. She noted the committee supports the mailbox change as part of the Master Plan recommendation for revitilizing the community.
There were numerous additional email messages received from members presented for board review.
MOTION: Director McLenagan moved to approve the recommendation from the Community Character Committee for the new mailbox design.
MOTION SECONDED: Director Friedel
The board asked the Master Plan Oversight Committee and BCA Staff to develop a plan regarding logistics for the replacement of the mailbox units.
MOTION CARRIED: President Rowe, Directors Friedel, Guthrie, McGinniss and McLenagan approved. Directors Hillman and Livingston opposed.
9. MOTION TO APPROVE STANDARD FOR RAIN BARRELS
MOTION: Director Guthrie moved to approve the standard for rain barrels.
MOTION SECONDED: Director Hillman
Natural Resources Committee Chair Susan Smith noted that the ARB has approved the standard for rain barrels which requires ARB approval.
MOTION CARRIED: President Rowe, Directors Guthrie, Hillman, Livingston, McGinniss and McLenagan approved. Director Friedel opposed.
10 .MOTION TO APPROVE THE COMMUNITY IMPROVEMENT GRANT APP
MOTION: Director McLenagan moved to approve the Community Improvement Grant Application for Huntgate Woods.
MOTION SECONDED: Director Guthrie
MOTION CARRIED: President Rowe, Directors Friedel, Guthrie, Livingston, and McLenagan approved. Directors Hillman and McGinniss abstained.
11. CAPITAL IMPROVEMENT FEE INCREASE
MOTION: Director McGinniss moved to send a referendum with language as proposed to increase the capital improvement fee at the next election.
MOTION SECONDED: Director Guthrie
MOTION CARRIED: President Rowe, Directors Friedel, Guthrie, Hillman, McGinniss and McLenagan approved. Director Livingston opposed.
12. 2011 DRAFT BUDGET
Member Voice: Bev Bell of McTyre's Cove expressed concern as to what is involved with the beautification project at the BCA front entrance as proposed by the Community Character Committee, and it was noted that improvement and landscaping were needed for this area.
- Director Guthrie noted that the Finance Committee has presented the draft 2011 Budget in operating and functional formats. Finance Committee Chair Buddy Whitfield reviewed the attached budget calculations which include proposed master plan projects and staff projects. The board suggested the committee use a 4% assessment increase for further preparation of the 2011 budget to the community and the board at the October 4th meeting.
It was agreed to discuss Item 14. Revised NRC Bylaws before Item 13.
REVISED NRC BYLAWS
MOTION: Director Livingston moved to approve the revised NRC Bylaws.
MOTION SECONDED: Director McLenagan
MOTION CARRIED: Unanimously
13. EROSION CONTROL DEVICES - This subject was deferred until the next board meeting.
14. REVISED NRC BYLAWS - See discussion before Item 13.
15. EXECUTIVE SESSION - To discuss a legal issue
The board agreed to enter into executive session to discuss a legal issue.
16. RETURN TO OPEN SESSION
The board returned to open session.
No action was taken.
17. ADJOURNMENT –
President Rowe adjourned the meeting at 11:12 PM.
Submitted by:
| ___________________________________ | _______________________________ |
| Jane Pritz, CMCA®, AMS® | Joyce Rowe, President |
| Community Manager/Secretary | Board of Directors |
| Brandermill Community Assoc., Inc. | Brandermill Community Assoc., Inc. |