Archives for June 2006


Minutes - June 5, 2006

Posted June 20, 2006 at 10:03 AM
I. CALL MEETING TO ORDER - The June 5, 2006 meeting of the BCA Board of Directors was called to order by President Whitfield at 7 PM in the meeting room of Brandermill Woods, 14311 Brandermill Woods Trail, Midlothian, VA 23112. President Whitfield, Directors Bradner, Epps, Gibbons, Livingston, and Reamy, Community Manager Pritz and recorder Judy Agee were present. Director Cook was absent.

II. MEMBER VOICE – No members were present.

III. MOTION TO APPROVE MINUTES – May 1, 2006 and May 15, 2006 -
MOTION: Director Bradner moved to approve the minutes of the May 1, 2006 meeting, as amended.
MOTION SECONDED: Director Reamy.
MOTION CARRIED: Unanimously

MOTION: Director Bradner moved to approve the minutes of the May 15, 2006 meeting, as amended.
MOTION SECONDED: Director Epps.
MOTION CARRIED: Unanimously

IV. PRESIDENT’S COMMENTS – President Whitfield wanted the record to reflect that the board had a moment of silence for the recent loss of Wendy Parker’s son, Todd.
-Dr. Tony Giordano presented the board’s position on the concerns of restricting noise at Celebrations to the Chesterfield County Board of Supervisors meeting on May 24th regarding the proposed conditional use permit. The board of supervisors voted to remove the three-year life of the permit and granted the operator James Thacker or his immediate family operation of the facility until the property is sold outside the immediate family, or until some portion of the property is rezoned for residential development.
-Community Manager Pritz and former BCA President Tony Giordano were recognized for their contributions to the Brandermill community at the May 24th meeting of the Chesterfield County Board of Supervisors.
-A breakfast meeting is scheduled on June 8th for the board and members of the Chesterfield County administration to discuss road maintenance and schools and other subjects affecting the Brandermill community.


V. TREASURER’S REPORT – Director Reamy reported the April financials are on track with the budget. He and Community Manager Pritz will review the budget schedule and cycle, which will be reviewed at the next board meeting.

VI. MANAGER’S REPORT - Community Manager Pritz highlighted her written report. The pools are open and the memberships are now at 501. The board is invited to check the buffer area that was approved for restoration in Harbour Hill, which has now grown in and provides a filtered view. The BCA office summer hours: Monday – Thursday 7:30 AM – 6 PM, and Friday 8 AM – 12 Noon - are working out very well, including the phone coverage on Friday afternoon which averaged 25 calls with no complaints regarding the schedule change during the first week.

VII. POOL COMMITTEE SUGGESTIONS FOR UNIVERSAL PAY – The Pool Committee suggested that BCA residential and commercial members complete a survey to gather feedback on the prospect of universal pool membership with a nominal increase of $20 per quarter. The current family membership to the three Brandermill pools is $435 for the 2006 pool season. It was the consensus of the board to include the survey in the July 1st assessment billing statements. The board will pursue this option further depending on the responses received.

VIII. COMMITTEE CHARTERS – The BCA Committee Charters will be reviewed at the next board meeting.

IX. CVS TRAFFIC STUDY – The board reviewed the traffic study requested from Dale Totten with VDOT, which was completed in conjunction with the proposed CVS on the northwest quadrant of the intersection of Genito and Charter Colony Roads.

X. MARINA RULE CHANGE – A proposed change to the Brandermill Marina Rules & Regulations was discussed regarding joint owners being added mid-term to the original lease agreement. Situations have developed where the original lease owner relinquishes his membership and the joint owner, no matter how long they have been part of the lease, retain usage of the slip. This practice is unfair to the people who have been on the waiting list for an extended period of time. Community Manager Pritz will develop wording for the ruling, which will be presented at the next board meeting.


XI. PROPOSED TOWNHOUSES AT BRANDERMILL COUNTRY CLUB – The board reviewed the proposal for new construction of up to 50 townhouses on land owned by Brandermill Country Club. These plans have received preliminary review by the BCA Architectural Review Board, and involve removing 12 tennis courts and a rear parking lot between the club and Muirfield Green. A sub-association would be formed to maintain the common areas.

XII. EXECUTIVE SESSION
MOTION: Director Reamy moved to enter into executive session at 9:15 PM for the purpose of discussing a personnel and legal matter.
MOTION SECONDED: Director Bradner.
MOTION CARRIED: Unanimously

XIII. RETURN TO OPEN SESSION
MOTION: Director Epps moved to return to open session.
MOTION SECONDED: Director Bradner.
MOTION CARRIED: Unanimously

No action was taken in executive session.

XIV. ADJOURNMENT
MOTION: Director Epps moved to adjourn the June 5, 2006 Board of Director’s meeting at 10 PM.
MOTION SECONDED: Director Reamy.
MOTION CARRIED: Unanimously


Submitted by:


___________________________________ _______________________________
Jane Pritz, CMCA®, AMS® Worth Whitfield, President
Community Manager/Secretary Board of Directors
Brandermill Community Assoc., Inc. Brandermill Community Assoc., Inc.



Minutes - May 15, 2006

Posted June 6, 2006 at 11:31 AM
I. CALL TO ORDER - The May 15, 2006 meeting of the BCA Board of Directors was called to order by President Whitfield at 7 PM in the meeting room of Brandermill Woods, 14311 Brandermill Woods Trail, Midlothian, VA 23112. President Whitfield, Directors Bradner, Cook, Epps, Gibbons, Livingston, and Reamy, Community Manager Pritz and recorder Judy Agee were present.

II. MEMBER VOICE – No members were present.

III. PRESIDENT’S REPORT – The President reported that the Brandermill and Woodlake Community Association Board of Directors met with Andrew Elmore, with Chadwick, Washington, Moriarity, Elmore & Bunn, for a training session for board members. Tom Hoekstra is the new president of Woodlake Community Association. Community Manager Pritz reviewed a resident’s complaint and the action taken. The charters of all committees will be reviewed at the next board meeting. A board member will be named as liaison for each committee.

IV. TREASURER’S REPORT – Director Reamy, Community Manager Pritz, Accounting Manager Margaret Covington, and Tom Herr met with the auditor Tom Koren regarding the 2005 financial audit.

MOTION: Director Reamy moved, with amendment made by Director Livingston, to accept the following Resolution:
RESOLVED:
Based on the recommendation of the Association’s independent auditor and the completed audit of the Association’s 2005 financial results, the Board hereby authorizes the adjustment of the interfund receivable between the Reserve Fund and the Operating Fund by $235,784 in order to properly align the Association’s Fund and Cash Balances.
MOTION SECONDED: Director Cook.
MOTION CARRIED: Unanimously

V. COMMITTEE REPORTS – The board reviewed the minutes of the April 12th Pool Committee meeting and noted that all pools are in good shape for opening day May 27th.

VI. MANAGER’S REPORT - Community Manager Pritz highlighted her written report.

VII. NRC MINUTES SUBMITTED TO VILLAGE MILL – This item was deferred.

VIII. MARINA UPDATE – The lease agreement was signed by Jim Moyler with the Brandermill Inn regarding the Brandermill Marina for the period ending December 31, 2006. Community Manager Pritz reports she is waiting for a copy of this agreement and distributed a copy of the letter sent to Brandermill Marina renters dated May 9th.

IX. WATER SAFETY MEETING UPDATE – Joel Bradner/Andrea Epps – Directors Bradner and Epps attended the Water Safety Meeting on May 3rd and reported the anticipated activities to promote water safety through individual schools and civic groups. They will update the board as plans are implemented.

Director Livingston left the meeting at 8:15 PM.

X. PROPOSED RESTAURANT GENITO RD/WOOLRIDGE RD – The proposed zoning change for a restaurant at the intersection of Genito and Woolridge Roads will be reviewed at the May 16th planning commission meeting. The board’s draft letter to the planning commission members regarding this zoning change was reviewed. It was the consensus of the board that more information was needed and to defer any recommendation at this time.

XI. ADJOURNMENT -
MOTION: Director Epps moved to adjourn the May 15, 2006 Board of Director’s meeting at 8:35 PM.
MOTION SECONDED: Director Cook.
MOTION CARRIED: Unanimously



Submitted by:


___________________________________ _______________________________
Jane Pritz, CMCA®, AMS® Worth Whitfield, President
Community Manager/Secretary Board of Directors
Brandermill Community Assoc., Inc. Brandermill Community Assoc., Inc.



Minutes - May 1, 2006

Posted June 6, 2006 at 11:30 AM
I. CALL TO ORDER - The May 1, 2006 meeting of the BCA Board of Directors was called to order by President Whitfield at 7 PM in the meeting room of Brandermill Woods, 14311 Brandermill Woods Trail, Midlothian, VA 23112. President Whitfield, Directors Bradner, Cook, Epps, Gibbons, and Reamy, Community Manager Pritz and recorder Judy Agee were present. Director Livingston was absent.

II. MEMBER VOICE – No members were present.

III. MOTION TO APPROVE MINUTES – April 3, 2006
MOTION: Director Bradner moved to approve the minutes of the April 3, 2006 meeting.
MOTION SECONDED: Director Reamy.
MOTION CARRIED: President Whitfield, Directors Bradner, Cook, Gibbons and Reamy approved. Director Epps abstained.

IV. PRESIDENT’S COMMENTS – President Whitfield introduced the officers and members of the 2006-2007 BCA board, and noted that each board member is a representative of Brandermill. He commented that he would like all board meetings to be handled in an efficient and business-like manner.
President Whitfield also reported that he and Dr. Tony Giordano attended the Planning Commission meeting on April 18th regarding the application for a conditional use permit for Celebrations.

V. TREASURER’S REPORT – Community Manager Pritz introduced Margaret Covington, our new Accounting Manager. President Whitfield reviewed the first quarter financial report as of March 31, 2006, which includes the funds contributed from the new reserve study.

VI. MANAGER’S REPORT - Community Manager Pritz highlighted her written report. It was the consensus of the board for the BCA Office to implement “summer hours” May 30 through September 1, Monday – Thursday 7:30 AM – 6 PM, and Friday 8 AM – 12 Noon. It was agreed that staff will alternate to provide phone coverage on Friday afternoon, 1 – 5 PM. The “summer hours” will be announced in The Village Mill, on the website, and on the reader board.

VII. CONFIDENTIALITY AGREEMENT – President Whitfield explained the confidentiality agreement to the new board members. He stated the agreement is for issues discussed in executive session which should remain confidential and asked the new board members to read the agreement and submit signed copies.

VIII. NRC MINUTES SUBMITTED TO VILLAGE MILL – The board reviewed the minutes of the NRC “Core Group” meeting of March 27, 2006. Director Cook, the liaison to the NRC, will meet with the NRC to get more communication regarding the actions noted, and report back to the board at the next meeting.

IX. RESIDENT’S REQUEST TO LIMIT DANGEROUS PETS – The board reviewed the Chesterfield County Animal Control laws since a resident had requested an amendment to the BCA bylaws to prohibit dangerous pets such as pit bull dogs. Chesterfield County will change their rules based on state legislation that is expected to become effective July 1st requiring control and criminal penalty of dangerous dogs inflicting injury and securing liability insurance for the owner of such dogs. When Chesterfield County makes the change to their animal control rules we will publish those changes in The Village Mill.

X. MARINA – Community Manager Pritz reported that Jim Moyler with the Brandermill Inn signed an agreement allowing the Brandermill Marina to continue at the present location until December 31, 2006, which was approved by the bankruptcy court judge. A copy of this agreement has not been received. Jim Moyler wants to discuss a long-term agreement with the BCA. Director Cook suggested that the Finance Committee look at the financial issues involved. A letter was sent to marina renters per the bankruptcy court notifying them of the current lease agreement

XI. TOPICS & TIMEFRAME FOR NEXT MTG WITH COUNTY – The board discussed several topics for the meeting with county officials, with the main topic being the maintenance of Brandermill streets and the Upper Swift Creek Plan, to be held in late May or early June.

XII. PURCHASE OF TWO NEW SAILBOATS – Gil Blake with the Brandermill Sailing Center recommended purchasing two single-person sailboats that will replace two older boats as part of the boat rental program.
MOTION: Director Gibbons moved to approve Community Manager Pritz purchasing two replacement single-person sailboats according to specifications provided by Gil Blake, out of the operating fund.
MOTION SECONDED: Director Epps.
MOTION APPROVED: Unanimously

XIII. ROTARY SPONSORED WATER SAFETY PROGRAM – President Whitfield announced the Water Safety Program sponsored by the Rotary Club will have an organizational meeting on May 3rd at 7 PM and encouraged the board to support this program.

XIV. ADJOURNMENT -
MOTION: Director Reamy moved to adjourn the May 1, 2006 Board of Director’s meeting at 8:35 PM.
MOTION SECONDED: Director Bradner.
MOTION CARRIED: Unanimously



Submitted by:


___________________________________ _______________________________
Jane Pritz, CMCA®, AMS® Worth (Buddy) Whitfield, President
Community Manager/Secretary Board of Directors
Brandermill Community Assoc., Inc. Brandermill Community Assoc., Inc.



U.S. Coast Guard Auxiliary shares
water safety expertise

Posted June 12, 2006 at 5:10 PM
By Wendy Parker
Managing Editor

Members of the U.S. Coast Guard Auxiliary Flotilla 35 held a boating and water safety program at the Sunday Park picnic pavilion on May 20. (more...)

Brandermill to celebrate American
flags on July Fourth

Posted June 12, 2006 at 5:08 PM
Parade Participants

The Annual BCA-Sponsored Fourth of July Parade will once again roll through the neighborhoods of Brandermill beginning at 10 a.m. on Tuesday, July 4. (more...)

Join everyone for cool fun at
the Brandermill pools

Posted June 12, 2006 at 5:07 PM
Summertime activities at the BCA pools are adding up to a full season of fun in the sun. (more...)

What do you think about universal
pool memberships?

Posted June 12, 2006 at 5:05 PM
BCA residential and commercial members will be asked to complete a survey that will be sent with the July 1 assessment billing statements. (more...)

Brandermill residents report
mail stolen from mailboxes

Posted June 12, 2006 at 5:03 PM
By Lynda Raines
Copy Editor

During the first week in June, two Brandermill residents discovered that outgoing mail placed in their mailboxes had been stolen. (more...)

Celebrations will continue
to hold special events

Posted June 12, 2006 at 5:01 PM
By Lynda Raines
Copy Editor

At the May 24 Chesterfield County Board of Supervisors meeting, Celebrations was granted a conditional use permit to continue to operate as a bed and breakfast and special events business. (more...)

Just when you thought Brandermill was built out . . .

Posted June 12, 2006 at 4:59 PM
By Lynda Raines
Copy Editor

Two new developments in Brandermill, one in the first phase of construction, and the other in the preliminary review stage, were discussed at the June 5 BCA Board of Directors meeting at Brandermill Woods. (more...)