Archives for January 2010


Minutes - December 7, 2009

Posted January 6, 2010 at 9:32 AM
1. CALL REGULAR MONTHLY MEETING TO ORDER – The December 7, 2009 BCA Board of Directors Meeting was called to order by President Rowe at 7 PM in the meeting room of Brandermill Woods, 14311 Brandermill Woods Trail, Midlothian, VA 23112. Directors Friedel, Guthrie, Livingston, McGinniss and McLenagan, Community Manager Pritz and Recorder Judy Agee were present.

2. MEMBER VOICE – Richard Kury of Cove Ridge stated he was concerned that a statement he made during a previous board meeting was interpreted incorrectly by several community members as being anti-neighborhood watch, and expressed his hope that the community could be more positive in the future.

3. MOTION TO APPROVE MINUTES – November 7, 2009
MOTION: Director Guthrie moved to approve the minutes of the November 7, 2009 meeting, as amended.
MOTION SECONDED: Director Friedel
MOTION CARRIED: Unanimously

4. PRESIDENT'S REPORT – President Rowe reported she attended the Community Association Institute (CAI) meeting in November with Community Manager Pritz, who was elected to the CAI Board of Directors and received an award for outstanding contributions for 2009. President Rowe noted her attendance with Community Manager Pritz at several meetings regarding the Covenant Task Force and with a resident regarding marina issues. President Rowe reported the board established a task force on hydrilla to regularly contact Chesterfield County and to keep the board updated. Director McGinniss is chair of this task force.
A. Director Reports – Director McLenagan reported that the Crime Prevention Committee will meet December 10th to finalize the Sunday Park security project and discuss new projects and initiatives.
B. Master Plan Report – John McLenagan – Director McLenagan reported that the Master Plan Oversight Task Force will meet December 14th, with 9 committee chairs expected.
C. Comp Steering Plan – Keith McGinniss – Director McGinniss noted the comp steering plan committee will meet December 10th to finalize several scenarios to be included in the final plan in the coming months. He also noted that the BCA Community Improvement Grant program will start in January with the 2010 budget and an article announcing this program will be included in The Village Mill.

5. TREASURER'S REPORT - Dick Guthrie - Director Guthrie reported that the attached 2009 ProForma and 9/30/09 YTD Budget Variance reports have been reviewed by the Finance Committee and they detected no problems with information presented. Director Guthrie noted that the Finance Committee will continue to watch ad sales for The Village Mill and the telephone directory.

6. MANAGER'S REPORT – Community Manager Pritz reviewed her written report and stated reports were included from Community Services and The Village Mill. She noted the Pool Committee reviewed all of the current pool rules which will be submitted for board approval.

MOTION: Director McLenagan moved to approve Sharon Blom as a member of the ARB Committee.
MOTION SECONDED: Director McGinniss
MOTION CARRIED: Unanimously

MOTION: Director Friedel moved to approve the 2-year contract with Swim Metro.
MOTION SECONDED: Director McLenagan
After discussion, it was agreed that Community Manager Pritz would check with Swim Metro for further contract options and consider putting the contract out to bid.
MOTION WITHDRAWN

Community Manager Pritz recognized the Shadow Ridge neighborhood for donating the $50 they won for the 2008 BCA Holiday House Best Decorated Neighborhood to the BCA Capital Improvement Grant Program.

MOTION: Director McLenagan moved to accept the staff recommendation for concrete repair to the pools and to have a designated Pool Committee member provide quality control for this project.
MOTION SECONDED: Director Guthrie
MOTION CARRIED: Unanimously

7. COMMITTEE REPORTS
A. Crime Prevention Committee – See Director Reports above.
B. Covenant Task Force - Dianne Cardea - Ms. Cardea provided a list of activities for the task force for board approval. The task force felt there is a need to recognize outdated covenants and modify the regulations that impede making changes to the covenants and the importance of including resident input to improve this process.
C. Hydrilla Update - Task Force - The date and time for the meeting with county officials regarding the hydrilla will be announced within the next couple of days. It was suggested that the county representatives attending this meeting view the rapidly growing hydrilla and the safety issues involved.
D. NRC – Bob Strickland, of the NRC, reported that Mike Hatch with the Brandermill Country Club was the speaker at the November 17th NRC meeting. Mary Jane Zander is the Nomination chair to receive recommendations for NRC officers.
E. Pool Committee Minutes - Community Manager Pritz noted that the November 5th meeting minutes are attached and the board suggested that the community manager change the "wish list" to an action list by the February, 2010 meeting.

8. SOLICITATION PROCEDURE & APPLICATION
Member Comment – There were no speakers.
No Solicitation Policy
MOTION: Director McLenagan moved to approve the BCA Solicitation Procedure and Fundraising/Solicitation Permit Application, as amended.
MOTION SECONDED: Director Friedel
MOTION CARRIED: Unanimously

9. POOL SECURITY CAMERA
Member Comment – There were no speakers.
Community Manager Pritz reviewed the attached report on pool security camera systems pricing and internet connection. The board agreed to have Director McLenagan and the Crime Prevention Committee provide assistance with this project. Community Manager Pritz will provide further information at the January board meeting.

10. APPROVAL OF THE NATURAL RESOURCE CHARTER
A. Member Comment - Susan Smith, chair of the Environmental Committee, stated that the committee reviewed the charter and their concerns could be addressed after approval of the charter. She also stated they would welcome new members to the Natural Resource Committee. Ms. Smith noted that Theresa Biagioli had received a grant for installation of "rain gardens" and two sites suggested in the master plan were not considered suitable by Chesterfield County Forestry staff. Ms. Smith noted that the cove at Gleneagles and a wooded area in Nuttree Woods Park would be suitable locations. Director McLenagan also suggested the wooded area in Millcrest.

Director Livingston arrived during this portion of the meeting.

MOTION: Director McGinniss moved to accept the Natural Resource Committee Charter, as written, and to re-appoint existing members of the Environmental Committee to the Natural Resource Committee.
MOTION SECONDED: Director Guthrie
MOTION CARRIED: President Rowe and Directors Guthrie, McGinniss and McLenagan approved. Directors Friedel and Livingston opposed.

11. EXECUTIVE SESSION - Personnel Issue
MOTION: Director McGinniss moved to enter into executive session to discuss a personnel issue.
MOTION SECONDED: Director Guthrie
MOTION APPROVED: Unanimously

12. RETURN TO OPEN SESSION
The board returned to open session.

MOTION: Director Guthrie moved to approve and review with Community Manager Pritz the 2009 evaluation.
MOTION SECONDED: Director McLenagan
MOTION CARRIED: Unanimously

13. ADJOURNMENT – President Rowe adjourned the meeting at 8:59 PM.

Submitted by:


___________________________________ _______________________________
Jane Pritz, CMCA®, AMS® Joyce Rowe, President
Community Manager/Secretary Board of Directors
Brandermill Community Assoc., Inc. Brandermill Community Assoc., Inc.

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